You’ll be able to see available room spaces in seconds, and plan future availability instantly. From one-click and automatic payments to payment reminders, you’ll never chase fees again. Whether it’s sharing invoices, photos, payments, observations, or knowledge, Famly brings all the grown-ups in a child’s life together. We do not figure accounts or depend on spreadsheets, or even correct data entry. I really like it and wish my other daycares would switch to it!

Designed Specifically for Child Care Professionals

They will help you estimate your tax payments, get set up with the right payment method, resolve issues, prepare your tax return, and otherwise make paying your taxes a stress-free process. Manage payments from agencies like DHS, DFACS, DCFS, Head Start and similar programs for subsidized child care programs. You’ll know how much is owed from each family and agency and can easily monitor outstanding balances from prior months. Track each family’s balance including their history of registration fees, tuition charges, family discounts and daycare payments received. Whether you are feeding 15 children in your home or 150 children across multiple locations, Procare gives you the tools you need to easily track meals served for breakfast, lunch, dinner and snacks. Record meal counts based on child schedules or actual attendance, logging information like free, reduced or paid statuses, along with meals claimed for reimbursement vs non-eligible meals.

Attendance & Ratio Management

• They will be able to set up your accounting system, reconcile your accounts, estimate taxes for you, and otherwise offer consulting on how to master your business finances.
• Procare understands the importance of your role in managing an in-home daycare.
• Learn more about how Procare compares to other solutions in the market.
• With a treasure trove of accounting reports, you can see where your business stands within the dashboard, and you’ll have your business taxes basically done before tax time comes around.
• Ultimately, any improvements you make to your management strategy should also provide value to your customers, the parents.
• Overall, my experience with Tuition Express has been positive.

This makes it unlikely that you will run into cash flow issues unless daycare bookkeeping you have a significant amount of expenses. Your goal should always be to generate enough revenue to cover your business expenses, payroll, and taxes. Effective and accurate expense tracking is at the foundation of your small business bookkeeping. By using Expense tracking, you can keep track of daycare business tax-deductible expenses, create accurate financial reports, monitor the growth of your business, and make smarter financial decisions.

Expense Reports

This feature allows my staff and I to save time as well as ensure better accuracy. Also, now we are allowed to have our customers pay via the online portal Procare offers Certified Public Accountant as opposed to having to pay in person. As a child care provider, you’ll likely be paid upfront for your services.

Either the child care accounting software will smoothen your process, or it will come with a learning curve that sets you back. The right software for you will be scalable and automated so that it can grow with, and help manage, a developing child care business. https://www.bookstime.com/ What I like most about Procare is the ease of use in regards to monthly billing. The option to set up contract billing every month is much easier and less time-consuming than having to manually enter invoices as we once did.

• Send an estimate to your customer to get them on the same page, and they can even accept the estimate from online.
• If you are sick of wasting hours upon hours looking at spreadsheets, it’s time to go searching for the answer to your accounting woes.
• While it’s easy to get intimidated by the numbers, the good news is that there is helpful software, tools, and tips that make managing your finances even easier.
• In addition to interacting with complex family situations, there are multiple federal and state agencies that may be involved in your center operations.
• These advantages include gaining the ability to track family information, improving your bookkeeping, managing tuition payments, and maintaining your cash flow.

Maximise the staff you have

And taking care of the financial tasks related to running your business can be a headache. Procare has a robust set of accounting capabilities that ease the burdens of managing these financial details. Use Procare’s daycare accounting software to pull reports with a few clicks of your mouse to help you make informed business decisions. Easily compile monthly and year-end tax statements, total revenue and income reports, balance sheets, customer statements and more, giving you a full picture of the health of your child care business.