In-person board meetings provide more opportunities for natural conversation and non-verbal cues that aren’t easily replicated in a virtual environment. With a little effort and planning nonprofits can still have an effective meeting environment when changing to a digital format.

Adopting proven best practices can allow virtual board meetings to be as effective as those held in person. To ensure that your meetings https://seboardroom.com/cracking-business-codes-the-impact-of-virtual-data-room-features/ are engaging and productive Consider the following suggestions:

Comprehensive Preparation

Virtual meetings require more thorough planning process than in-person meetings. A detailed agenda, including clearly defined discussion topics and time limits for each topic should be made available prior to the meeting to ensure directors can look up any information they require and prepare questions or suggestions prior to when the meeting starts.

Start sharing meeting materials early

When you can check your social media or email and forget about the meeting. It is important to provide all required meeting materials, documents and documents at the very least one week prior to the session. This will prevent participants from wasting valuable meeting time and will give them more time to engage in discussions and be involved in the decision-making process.

Utilize a virtual Board-Management Software platform like OnBoard to allow your board members access to all necessary materials and resources before the meeting. This way, you can avoid the frequent distractions of technical issues and connectivity problems that can delay or disrupt meetings. To avoid these issues ensure that you have your board’s management software provider to test all the equipment and connections for each participant prior to the meeting.